Village Clerk

Pamela L. Latimore, MMC, Interim Village Clerk

MISSION:

The Mission of the Village Clerk is to serve as the secretary to the Mayor and Village Council while providing information in a professional and efficient manner to ensure service delivery to the residents of the Village.

FUNCTIONS:

The Village Clerk is appointed by Village Council and is responsible to Councilpersons as well as the citizens of the Village. The Village Clerk serves in the following capacities:

• Record Management Liaison
• Schedules and prepares agendas & public notices for all public meetings
• Attends records and prepares minutes for all monthly Village Council and committee meetings.
• Responds to citizens public records requests
• Coordinates Municipal Village Elections as Supervisor of Elections and serves as the official filing officer.
• Prepares legal ads for newspaper regarding public hearings and budget advertisements
• Attests to Village contracts, agreements and legal documents (resolutions and ordinances) and signs and affixes village seal.
• Assist with the advertisement of the fiscal year budget
• Prepares Council packets for distribution by close of business Fridays
• Perform duties as the Council may prescribe from time to time.
• Financial Disclosure Coordinator for the Florida Commission on Ethics
• Website Administrator
• Administers the publication of the Village Code
• Maintains custody of the Village’s vital records including minutes, ordinances, and resolutions.