Interim Village Clerk Carolina Montealegre
THE MISSION OF THE VILLAGE CLERK
The Mission of the Village Clerk is to serve as the secretary to the Mayor and Village Council while providing information in a professional and expeditious manner to ensure customer service will be pleasing to all.
FUNCTIONS:
The Village Clerk is appointed by Village Council and is responsible to Councilpersons as well as the citizens of the Village. The Village Clerk serves in the following capacities:
- Records Management Liaison – research to obtain cost-effective ways to maintain records in a process that would allow easy access.
- Financial Disclosure Coordinator for the Florida Commission on Ethics
- Municipal Supervisor of Elections
- Maintain the recording of all ordinances and resolutions adopted by the village council.
- Publish notices of proposed Ordinances
- Transcribes, distribute minutes of all committees and council meetings
- Ensure agendas and minutes are added to the website
- Public Records Requests
Agenda deadlines
To ensure all information for Committees and Council meetings are copied and ready in a timely manner, deadlines to add information to the Regular Council meeting will be the Wednesday before the monthly meeting.
Villagers may pickup a copy of the Agenda on Mondays prior to Council meetings.
FUTURE PLANS:
Increase voters registration
The Village Clerk will coordinate a voter’s registration drive with the assistance of the Miami-Dade County Elections Outreach and Training Division. The Goal will be to increase voters’ registration for the Village of El Portal by three percent each year.
Councilpersons Training
The Village Clerk will coordinate training with the Ethics Commission every two years after each election (first week in December). The Ethics Training will be conducted at the Village Hall.
For any questions please feel free to contact me at (305) 795-7880, or via email at cmontealegre@villageofelportal.org
